Free PRD Template: A Simple, Editable Product Requirements Document for Agile Teams

What Is a PRD Template?

A Product Requirements Document (PRD) is a foundational document that defines what you're building, why you're building it, and how success will be measured. It serves as the single source of truth for product managers, developers, designers, and stakeholders throughout the product development lifecycle.

A well-structured PRD template eliminates the blank-page problem and ensures you capture all the critical information your team needs. Instead of starting from scratch every time, you get a proven framework that guides your thinking and keeps everyone aligned.

Who Needs This PRD Template?

This template is designed for anyone involved in defining and delivering product initiatives:

• Product Managers who need to communicate product vision and requirements clearly
• Project Leads coordinating cross-functional teams on new features
• Startup Founders documenting their MVP requirements for development partners
• Agile Teams looking for a lightweight yet comprehensive requirements format
• Technical Writers creating standardized documentation across products

Whether you're launching a new product, adding a major feature, or refining an existing workflow, this template provides the structure you need without unnecessary complexity.

Key Sections of This PRD Template

This template includes 13 essential sections that cover every aspect of product requirements. Here's what each section helps you accomplish:

Project Overview

Start with the basics: product name, author, creation date, last updated date, and version number. This metadata keeps your document organized and makes it easy to track revisions over time. Version control is especially important when multiple stakeholders contribute feedback across development cycles.

Objective

This section answers the fundamental question: What are you trying to build and why? Use bullet points to capture multiple objectives, prioritizing the primary goal first. Clear objectives prevent scope creep and help teams make decisions when tradeoffs arise.

User Personas

Define who you're building for. Rather than vague descriptions, this section prompts you to identify specific user types with distinct needs, behaviors, and pain points. Strong personas keep development user-centered and help teams resist building features that don't serve real users.

Success Metrics / KPIs

How will you measure success? This template provides a checkbox-based system to define and track key performance indicators. Setting measurable goals upfront creates accountability and gives teams a clear target to work toward.

Key Features / Requirements

List the specific capabilities your product must have. This section uses bullet formatting to capture both functional requirements (what the product does) and non-functional requirements (performance, security, accessibility). Be specific enough that developers can estimate effort accurately.

User Stories

Translate requirements into user-centered language using the standard format: "As a [user type], I want to [goal], so that [benefit]." User stories bridge the gap between business requirements and development work, making it easier for teams to understand the why behind each feature.

UX & Design

Document your design requirements, wireframe specifications, and visual guidelines. This section ensures designers and developers share the same vision before coding begins. Include links to prototypes, design files, or reference examples.

Scope of Work

Perhaps the most important section for preventing scope creep, this divides into two clear subsections:

• In-Scope: What this project will deliver
• Out-of-Scope: What this project explicitly will not address

Defining boundaries early saves countless hours of debate later in development.

Technical Requirements

Capture technical specifications and system constraints that engineering teams need to consider. This includes platform requirements, integration specifications, performance benchmarks, and technology stack preferences.

Dependencies

Identify external integrations, third-party services, or internal systems your product relies on. Understanding dependencies early helps teams anticipate blockers and plan integration work accordingly.

Timeline

Track key milestones and deadlines in a format that's easy to update as plans evolve. This section helps stakeholders understand delivery expectations and keeps teams accountable to committed dates.

Open Questions / Risks

Every product initiative has unknowns. This section captures unresolved questions and potential risks that could impact delivery. Documenting these openly encourages proactive problem-solving rather than surprise firefighting.

Supporting Documents

Link to related resources: market research, competitive analysis, technical specifications, meeting notes, or design files. Centralizing references makes your PRD a true hub for all project information.

Why This Template Works for Agile Teams

Traditional PRDs earned a bad reputation for being rigid, overly detailed documents that become outdated the moment they're published. This template takes a different approach:

• Lightweight structure: Capture what matters without excessive documentation overhead
• Living document design: Version tracking and easy updates keep content current
• Iterative-friendly: Sections like Open Questions acknowledge that requirements evolve
• Cross-functional accessibility: Clear sections make it easy for any team member to find relevant information

Built-In Features That Save Time

This Kuse template includes several features designed to make documentation easier:

• Auto-save: Your work saves automatically every 30 seconds to local storage, so you never lose progress
• PDF export: Generate a shareable PDF version with one click for stakeholder reviews
• Progress tracking: Visual indicators show completion status across sections
• Sidebar navigation: Jump between sections instantly with the fixed navigation panel
• Interactive lists: Add or remove bullet points as your requirements evolve

How to Use This PRD Template

Getting started is straightforward:

• Start with Objective: Define your core purpose before diving into details
• Identify your users: Fill out User Personas early to ground all subsequent decisions
• Set success criteria: Complete Success Metrics so you know what good looks like
• Define boundaries: Be explicit about Scope to prevent feature creep
• Capture unknowns: Use Open Questions to flag areas needing research or decisions
• Keep it updated: Treat your PRD as a living document, not a one-time deliverable

From Template to Shipped Product

A PRD template is only valuable if it helps you ship better products faster. This template succeeds by providing just enough structure to ensure alignment without creating documentation busywork. Teams can customize sections based on project complexity, skip sections that don't apply, and extend the template as their processes mature.

The best product requirements documents aren't the longest—they're the ones that actually get read and referenced throughout development. This template prioritizes clarity and usability over comprehensiveness, making it a practical tool for modern product teams.